A character reference letter can be a game-changer in job applications, academic admissions, or even personal endeavors. It offers a glimpse into your personal attributes and character traits that go beyond what a resume or cover letter can convey. Here’s everything you need to know about crafting an impactful character reference letter, complete with tips and an example to get you started.
What is a Character Reference Letter?
A character reference letter is a document that provides a personal perspective on an individual’s character, virtues, and abilities. Unlike a resume, which focuses on skills and experience, a character reference highlights personal qualities and interpersonal skills that are valuable in any role.
Jeremy Yamaguchi, CEO of Lawn Love, says: “It helps to get a sense of what a candidate is like as a human being beyond their qualifications.” This insight is particularly useful for companies that value cultural fit and teamwork.
Character reference letters are not limited to job applications; they can also be used for academic applications, volunteer positions, and even pet adoptions.
What Should a Character Reference Letter Include?
To be effective, a character reference letter should:
- Provide Insight Beyond the Resume: Share qualities that aren’t evident from the resume or job application, such as emotional intelligence, reliability, and cultural fit.
- Tell a Story: Use anecdotes and examples to illustrate the candidate’s character and how they’ve demonstrated positive traits in real-world situations.
- Highlight Key Qualities: Focus on attributes like conflict resolution, adaptability, positive influence, and passionate endorsement.
- Be Honest and Specific: Avoid generic statements and instead provide detailed, personal observations.
- Reflect on the Candidate’s Growth: Show how the candidate has evolved, what they have achieved, and how they have responded to challenges.
Who Should Write Your Character Reference Letter?
The ideal writer of a character reference letter should:
- Know You Well: They should have known you for at least a year.
- Be Non-Familial: Avoid family members; instead, consider colleagues, mentors, previous employers, or professors.
- Speak Positively: They should be able to provide an honest and favorable assessment of your character.
How to Write a Character Reference Letter
When requesting a character reference letter, provide your reference with the following:
- Information About the Role: Share details about the job or position you’re applying for.
- Context for the Letter: Explain why you need the letter and what aspects of your character you’d like highlighted.
- Sufficient Time: Give your reference ample time to write a thoughtful letter.
Here’s a step-by-step guide for the writer:
- Introduction: Briefly introduce yourself, your relationship to the candidate, and how long you’ve known them.
- Describe Their Character: Highlight positive traits with specific examples.
- Add Real-Life Examples: Use anecdotes to demonstrate the candidate’s qualities.
- Provide an Endorsement: Conclude with a strong statement of support.
- Include Contact Information: Offer your details for follow-up questions.
Character Reference Letter Example
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Employer’s Name]
[Company’s Name]
[Company’s Address]
[City, State, ZIP Code]
Dear [Employer’s Name],
I am writing to recommend [Candidate’s Name] for the position of [Job Title] at [Company’s Name]. I have had the pleasure of knowing [Candidate’s Name] for [number] years in my role as [Your Relationship to the Candidate], and I am confident in their outstanding character and work ethic.
During our time working together, I have consistently been impressed by [Candidate’s Name]’s dedication and integrity. For instance, [provide a specific anecdote that highlights the candidate’s positive traits]. This situation is just one example of their [specific traits such as reliability, honesty, and teamwork].
[Candidate’s Name] has also demonstrated [specific skills or qualifications relevant to the job]. I have no doubt that they will be a valuable asset to your team and will contribute positively to [Company’s Name]. Should you require any further information, please feel free to contact me at [your email] or [your phone number].
Sincerely,
[Your Name]
Final Tips
- Be Genuine: Ensure that the letter reflects a true and honest assessment of the candidate.
- Focus on Impact: Choose anecdotes that demonstrate how the candidate’s traits have positively affected others.
- Keep It Concise: While detailed, the letter should remain focused and to the point.
By following these guidelines and using the provided example, you can create a powerful character reference letter that effectively supports your application or candidacy.